How much does it cost you to bill your clients?

Use the calculator below to estimate how much time and money you spend each month billing clients. Average values are used below; change them to reflect your company’s billing process and see how much you can save.

Tip: Roll over for additional details.

Number of invoices per month

Cost to print (paper, toner, and so on)

Cost of postage

Time to print, fold, stuff, and mail
(per invoice)


minutes

Time to print and file a copy
(per invoice)


minutes

Do you print a copy to file?

Yes
No

Do you mail a receipt to customers?

Yes
No

Percentage of customers who need an invoice re-sent

Percentage of customers who receive a late notification

Calculations

Cost per invoice $1.04
Total invoices sent
(including those resent and late)
140
Receipts sent 100
Cost to send invoices $101.00
Cost to print invoices for filing $55.00
Cost to send receipts $101.00
Cost to resend invoices $15.15
Cost to send late notifications $25.25
Time to print, fold, stuff and mail (hours) 18.7
Time to file a copy 5
Monthly cost of paper invoices $297.40
Montly time spent sending paper invoices 23.7
hours
Monthly cost
(excludes setup fee)
$29.95
Setup fee $100.00
Potential first-year savings $3,109.40
Potential hours saved per year 284
 
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Save yourself time and your customers money with electronic payments

With Sage Billing and Payment, you can accept credit card and ACH payments electronically. These payments appear in your ERP system without additional data entry and without delays resulting from your customers’ printing and mailing checks. Sources estimate that for many, it costs more in time just to receive payment than it does to send invoices. Plus, your customers can save the expense of check stock and time associated with printing and mailing payment.

Reduce customer service requests

Companies using electronic invoices and electronic payments report a significant decrease in customer service calls. Much of this is attributed to a significant reduction in lost or misplaced invoices. Plus, Sage Billing and Payment will offers your customers 24/7 access to pay their invoices online.

Add promotions to invoices

Make your invoices work even harder for you. By sending your customers HTML-based electronic invoices, you can add special promotions or announce new products in a communication you know your customers will read. Our samples show an example of a seasonal offer and an announcement of a new product line.

Save time and money with
electronic payments

With Sage Billing and Payment, you can accept credit card and ACH payments electronically. These payments appear in your ERP system without additional data entry and without delays resulting from your customers’ printing and mailing checks. Sources estimate that for many, it costs more in time just to receive payment than it does to send invoices. Plus, your customers can save the expense of check stock and time associated with printing and mailing payment.

Reduce customer
service requests

Companies using electronic invoices and electronic payments report a significant decrease in customer service calls. Much of this is attributed to a significant reduction in lost or misplaced invoices. Plus, Sage Billing and Payment will offers your customers 24/7 access to pay their invoices online.

Add promotions
to invoices

Make your invoices work even harder for you. By sending your customers HTML-based electronic invoices, you can add special promotions or announce new products in a communication you know your customers will read. Our samples show an example of a seasonal offer and an announcement of a new product line.